Work group vs. billing account, what is what?
Billing account is your billing space where you’ll have control over your spendings in Allchemist. Think of billing account as Allchemist billing space for your organization or organization’s division.
In your billing account you can invite members that you will pay a subscription for and their in-app purchases.
Your billing account members will most likely be your colleagues, co-workers, employees or close team-members.
Only billing account owners can update the information stored in Allchemist, like who is a part of it, payment method, company address, VAT number, and other billing details.
Billing account owners can also assign additional members as admins of their billing account. They will have the same rights as an owner.
Note: Each user has one billing account by default. If you are not the one who is putting in the billing information, you will only see to which billing account you belong to – which organization is paying for your subscription and in-app services. Billing account members are not automatically added – you must invite them separately.
Work group is your group of colleagues and business partners you wish to work and collaborate with. You can form a work group with any Allchemist user, the one outside your billing account too.
Work group members are the people that work, collaborate on the same project or the same groups or types of products and use the same materials.
You can add as many members to each work group as you like, and this will not affect your subscription billing amount.
Note: Work group members are not automatically added – you must invite them separately. Owner of the work group is in control of its member’s user rights.
Each member can have one work group. (We are developing an option for each user to have multiple work groups)
In your work group panel, you will see your own work group and all the work groups you were added to as a member.
Use case 1: Let’s say there are 100 people in R&D (subscribed members); one member can form a work group with 20 formulators, the other can form a work group with 30, the third with 50. This way you can create an organization within Allchemist that reflects your actual organizational structure.
Use case 2: Let’s say you work for a company producing various types of coatings. Your team is in charge of industrial coatings. In Allchemist you can create a work group for industrial coatings and invite your team members to collaborate. This way you and the members of the work group will have access to the same materials and formulations. If someone creates a new formulation in that particular work group, all other work group members will immediately see the product in their lab and will be able to collaborate.
Important Notice: Please be thoughtful when inviting new members to your work group. For the safety of your intellectual property, we suggest you keep your work among your co-workers, team members and people whom you feel comfortable sharing your work, private material database and chemical documentation with.
If you want to share your work with someone but you don’t want to compromise your intellectual property and confidential information, you can always use share option.
However, work groups can be of great help when it comes to suppliers and sales representatives who want to collaborate with their future and current clients in the same environment and demonstrate their starting point formulations and exact materials characteristics.